The NCSPP Executive Committee convened a taskforce in the Fall of 2019 to make recommendations following their review of the P & P manual and NCSPP Bylaws for consistency in language specifically related to how elections/voting are conducted with membership.
The recommended amendments to the NCSPP Policies and Procedures were presented to the membership at the 2020 Mid-winter Business Meeting of the Council held on January 24th, 2020. Any further edits to the proposed task force amendments that were discussed and proposed in this meeting of the Council were made by consensus and were recorded in the Business Meeting. The Executive Committee unanimously passed the motion to accept the amendments to the Policies and Procedures recommended by the taskforce and as edited by the delegates in the 2020 Business Meeting of the Council held on January 24th, 2020. The newly revised NCSPP Policies and Procedures will be made available on our website.
The taskforce also proposed an amendment to the NCSPP Bylaws. In accordance with Article XIV of the Bylaws, the proposed amendment was submitted for consideration at the 2020 Mid-winter Business Meeting of the Council held on January 24th, 2020. Article XIV indicates that “all proposals for amendments must be submitted to voting members of the Council at least 30 days before the ballot is taken” therefore, the Executive Committee agreed to submit a public notification to the membership through our listserv of a change of the Bylaws 30-days prior to the taking of a ballot to the Council membership. The public notification was sent to the listserv on March 6th, 2020.
The proposed amendment to the Bylaws is as follows:
ARTICLE IV. Section 7. Where the Executive Committee shall so direct, any vote may be taken by a mail or email ballot.
ARTICLE IV. Section 7. Voting. Where the Executive Committee shall so direct, any vote may be taken in meetings, by mail or electronic means.
The revision/amendment to the NCSPP Bylaws allows for voting practices to be adaptable to technological advances, promotes greater flexibility and access, and is aligned with the current process within the organization.
There are no cons to this revision/amendment.